Galleywood Village Design Statement - Public Launch - Saturday 7th May 2005
The Keene Hall will be open from 10am to 2pm, with the presentation from 10.45 to 11.20, which will be followed by a light buffet.There will be an exhibition and free copies of the Village Design Statement, together with an opportunity to discuss matters with members of the GVDS team and Parsih Councillors.
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Draft - Minutes of Meeting 21st March 2005 Chelmer Park PavilionPresent – Rowland Backer, Gordon Cook (chair), Ken Edwards, Darlene & John Gray, Helen & Paul Perry, Malcolm Stuart, John Turkentine
1. Apologies for absence were received from Michelle Pye.
2. The draft minutes of the meeting 18th February 2005 were approved.
3. Under matters arising
- confirmation from the three riders for use of the photograph had been received4. Financial Position
RB advised that on current funds after printing and a self funded launch, a deficit of c £48 was projected, however Hugh Arnold our Auditor had offered to help and GC led by example by passing over a cheque to help fund this. The opportunity to apply for a grant from the RCCE administered Rural Renaissance Fund small grants fund had arisen and JT/RB had put together an application in short order. A response is imminent. Although £1,000 had been requested any award was likely to be much smaller.
5. VDS progress
MS tabled poof version 5 incorporating all comments as a final version for approval. It was confirmed that the alterations were primarily cosmetic, grammar or correct labelling of photos and that the specific changes required by CBC had been shown to, agreed and approved by Jamie Cole. JT on behalf of the Parish Council had also reviewed a copy. There was discussion over whether to add a specific copyright style reference to production by GVDSA and it was agreed that this was unnecessary. The COMMITTEE GAVE UNANIMOUS APPROVAL TO PROOF VERSION 5 FOR PUBLICATION.
It was agreed that a 1500 print run by The Printing Place (cost £2,348) was appropriate whether or not additional grant income was received and that we should keep our original commitment to deliver 500 to Chelmsford Borough Council. Full delivery to RB was confirmed and this was arranged with the printer. RB would arrange the Borough delivery, Action RB.
The time schedule was being adhered to and MS will advise Matthew that he has agreement to release to the printer. One CD version will go to the printer (for eventual return) and KE will hold the other. Actions MS. It was agreed that from the two printed proof 5 versions available it can be brought into use by the Parish Council Planning Committee at their next meeting, one copy could accompany the Parish Council response on the Local Development Plan due 11th April and a version could be made available at the Annual Parish Meeting on 13th April. Action JT.
6. Launch Event
There was discussion on catering. It was agreed that the overall feel should be upmarket with nibbles to be available from 10.00 and wine and sandwiches at the end of the official launch over the lunch period. An overall working number of 200 attendees is seen as realistic. HP/DG/Mrs Backer will liaise on detail noting RB has some supplies in hand. KE and RB have the wine in hand. JG has arranged for 168 glasses and plastic cups for soft drinks will be needed. If self funding is required for the event all agreed to chip in and buy any surplus at cost if needed. Actions HP/DG/KE/RB
KE updated on the invitation responses, which to date were c30. JG/RB confirmed all invitations had gone out. Neither Lords Petre or Hanningfield could attend, and the Deputy Mayor will be principal guest of honour. KE will respond to arrangement form and GC agreed to accompany. John Whittingdale will be unable to confirm until the last minute due to the anticipated election (KE to accompany icon) and the CBC Council leader’s response is awaited. It was agreed that we should invite Ken Andrews. Acceptance numbers to be advised to HP/DG in late April. .Actions KE. JT will arrange for name tags for the committee, Action JT.
The running schedule for the day was agreed with some amendments which KE will incorporate in a revised version, Action KE.
Outline plans for the exhibition were agreed and HP and JT will finalise the proposed layout using the three stands organised from RCCE. KE can provide material on request e.g. re questionnaire. Action HP/JT. JT will check with MP re projector, screen and laptop for presentations, Action JT.
Publicity to include
- mention in Galleywood Grapevine currently in print.
- BBC Essex interview with JT/KE on 27th May 2005 1.35pm. Action KE/JT.
- BBC Essex coverage in events diary in week prior to launch. Action HP
- Article for Community section of Essex Chronicle. Action JG.
- Posters on Parish Noticeboards and selected local shops. Action JG
- Invite to press on day. Action KE.It was agreed to hold a self funded celebration meal at Seabrights Barn at 7.30pm on the evening of Launch Day 7th May 2005. Action- all to note.
7. Any Other Business
- It was agreed to establish a wind down sub group of RB/KE/JT to recommend actions for an orderly
run down and storage of material for agreement and then a final AGM. Action RB/KE/JT.
- KE to accept invite to the Downham, Ramsden Heath and S Hanningfield VDS launch on 23rd April,
Action KE.
- KE tabled a Parish Council letter re Best kept village, Just Bin it campaign and Village market.
- Next meeting scheduled for 8.00pm Thursday 12th May, venue to be advised. Action – all to note,
KE to arrange venue.
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Minutes of Meeting 20th July 2004, Chelmer Park Pavilion (Draft)
Present – Gordon Cook, Ken Edwards, Darlene & John Gray, Malcolm Stuart, John Turkentine.
GC offered his congratulations to the Parish on behalf of the VDSA on its success in the Best Kept Village Competition.1. Apologies for absence received from Paul & Helen Perry and Rowland Bacher.
2. The minutes of the meeting 15th June were approved after minor amendments..
3. There were no matters arising not covered elsewhere in the agenda.
4. Treasurers Report. GC reported following a conversation with the Treasurer that:
- the 2003/4 accounts had been certified.
- it had been suggested that we obtain a Tax Exemption Certificate to avoid any tax liability on sales. It was understood that RCCE had no objection to such application and RB/GC would progress this. Action RB/GC5. Village Design Statement
Wording. The current wording version E.2 had been circulated and was commended by those present and RB who had read through it. No further changes were envisaged at this stage.
Photos. Although some photographs remained to be taken, JT was confirmed that they would be available to MS by the 5th August target date. An issue over a picture of Great Sir Hughes Farm could be resolved by use of an existing picture, possibly from the Ron White collection; failing this no picture would be included.
Cover/footers. David Stacey was working directly with Matthew Johnson on the front cover and footer. Following a discussion on reference to the Green Belt. MS agreed to confirm us of that term as appropriate. Action MS.
Library consultation. The proposed public consultation in the library was confirmed. MS will supply one full version and KE will arrange. Action KE.
OS royalties. It was reported that Ordnance Survey had levied a charge of some £130 on Writtle/Chelmsford BC relating to use of a map in copies of their VDS which had been sold. It was confirmed by MS that the only intended use of a map was based on the aerial photograph to which we had free use. It was agreed that distribution should be free of one copy to any Galleywood resident/business with nil cost complimentary copies available beyond that at the discretion of the committee who could require a £2.50 per copy handling charge. There would be no charge for the document itself. KE will confirm with MP this was acceptable to them. Action MP.
Revised Timescales. The following timescales (Version 4) were confirmed and had been agreed with Jamie Cole. Action All to note 26th October and 23rd November (all to advise KE if attending by 5th November latest).
When What Who
5th Aug Wording, photographs and maps sent to Matthew Johnson for graphic design of ‘draft final’ version.. MS to MJ.
27th Sep ‘Draft final’ version sent to Jamie Cole for circulation within Chelmsford BC MS to JC.
27th Sep ‘Draft final’ version sent to Parish Council for circulation MS to provide for JT.
28th Sep –22rd Oct ‘Draft final’ version on display/consultation at Galleywood Library KE
22nd Oct All response from Chelmsford Borough Council, Galleywood Parish Council and public consultation available for inclusion. JC to MS.
26th Oct Executive Committee Meeting. All.
1st Nov Adoption at Galleywood Parish Council meeting JT will be present and advise MS of outcome.
2nd Nov Final version to CBC for officers to see. 1 copy asap content as per final print MS to JC
5th Nov Confirmation from CBC Officers. This will allow the weekend for us to incorporate any final changes and six clear working days for the printer JC to MS
16th Nov Print version (40 colour copies) to Chelmsford Borough Council for Management Board and then Cabinet circulation MJ will arrange with The Printing Place
23rd Nov Social event at Seabrights for committee members and partners All
15th Dec Chelmsford Borough Cabinet meeting approval sought.
Jan Main print run
Feb/Mar Launch event6. Any Other Business.
- List of Heritage buildings. JT will provide a skeleton by end August with all providing proposed content for their areas by
the 26th October meeting. Content should ideally include location, architectural description (using existing material
provided by architectural adviser), picture and if available an outline history. Action JT and All.
- KE reported letters received from Parish Council on the Village Market (monthly from 24th September) and the Victorian
Exhibition (23rd October). Most Committee members were already involved individually or through other groups.
Next Meeting 7.30pm Tuesday 26th October 2004. Venue to be confirmed as Chelmer Park.
-------------------GALLEYWOOD VILLAGE DESIGN STATEMENT ASSOCIATION
A public presentation and the annual general meeting of The Galleywood Village Design Association was held on the 5th May2004 at Keene Hall Galleywood. The meeting was chaired by Mr Gordon Cook and a presentation was made by Mr John Turkentine . It was explained to the audience that when the Village Design Statement for Galleywood is completed and adopted by the Parish and Borough Councils the “statement” will form supplementary planning guidance. The contents of the “statement” will require consideration by any persons applying for planning permission in Galleywood. It was fully explained that Galleywoods “statement” is now in draft form and that this meeting was the final consultation with members of the public before the draft is submitted for formal consideration. The election of the executive committee members took place and the meeting was closed.
The Galleywood Village Design Statement committee meeting took place on the 11th May 2004 at Chelmer Park Sports Pavilion Galleywood. The meeting was chaired by Mr Ken Edwards, the public presentation and annual general meeting on the 5th May was discussed. A progress update on the formulation of Galleywoods “statement” was given, the draft is in its final stages of formation and it is planned that the document will be ready for the executive committee to review and agree its content at the next committee meeting on the 15th June 2004. Following consultation with the Parish and Borough Councils it is planned for the final document to be formally adopted by the Borough Council in October 2004.
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Minutes of Meeting 11th May 2004, Chelmer Park Pavilion (Draft)
Present - Ken Edwards, Darlene & John Gray, Paul Perry, Malcolm Stuart, John Turkentine.
In the absence of Gordon Cook, Ken Edwards agreed to chair the meeting. It was reported that John Turkentine had the evening before been elected Chairman of the Parish Council. Congratulations were offered by those present, accepting that this will significantly reduce the time he has available to work on VDS matters.1. Apologies received from Gordon Cook, Helen Perry and Michelle Pye
2. The draft Minutes of the meeting 6th April were approved.
3. Matters arising would be covered within agenda items.
4. Treasurer’s Report. In the absence of the Treasurer, it was noted that since the financial report available at the AGM, it was understood that there had been progress regarding certifying the accounts. Action RB to advise once accounts certified. JT reported that the Countryside Commission had withdrawn funding of Vital Villages, which may affect any subsequent desire to prepare a village plan. It was noted that whilst the present financial position was healthy, reflecting the Treasurer’s success in raising funds, the most significant costs of printing lay ahead. The grant from Galleywood Parish Council was gratefully received. Action KE to thank Parish Council.5. Report on Public meeting and AGM 5th May. The small turnout was put down to a combination of factors including the weather, limited publicity beyond the Galleywood Grapevine (although this had been delivered to every household) and Annual Parish Meeting the following week where a summary of the survey results had been presented. The need to undertake widescale publicity and indeed personally invite people in future e.g. launch, was noted. It was observed however that there had been a number of occasions when public feedback had been invited and that all parishioners have had several opportunities to do so. Draft AGM minutes were handed round and confirmed as a satisfactory record with no matters arising (the draft minutes would be presented at the next General Meeting for formal approval.
6. Village Design Statement. Progress against the existing timescale was reviewed. It was accepted that delays in provision of various sections of input dictated a change the process whilst keeping to the critical path date of 21st June. It was agreed to chase all parties and combine the material so that an electronic working version could be circulated prior to the next Executive Committee meeting thus allowing some time for review and amendments prior to circulation to Parish Councillors The revised situation is as follows
asap - KE to collect current draft from GC and pass to MS.
asap - JT to complete transcription of Gerald Barrett’s technical architecture notes to computer and pass to MS.
asap - JT to provide content on biodiversity plan to MS for inclusion.
asap - JT to chase Jamie Cole re overdue Borough Council response to earlier draft
by 15th May - MS to identify photos required and advise PP/JT
early June - MS to circulate combined content draft to Executive Committee
mid June - PP/JT to provide photographs required
15th June - Executive meeting at Chelmer Park to review and agree content
21st June - Version to Parish Council for circulation
5th July - Parish Council sign off
31st July - Final version to Matthew
mid Aug - Version to printers for small run
end Aug - Printers Draft (15 copies) to Borough Council
20th Oct - Target for CBC Executive approval (note previous Exec 15 Sept and 14 July)There was discussion on including a list/details of specific properties with of a heritage nature which are not listed. This was agreed in principle, with some concerns that whilst the 12 listed buildings were not a problem, the 35 or so potential ‘heritage buildings’ were subjective and owners may not wish their inclusion. It was agreed to check the position with Jamie Cole (Action JT) and Michelle Pye (Action KE). If no problems arose, Gerald Barrett’s architectural comments provided a basis noting that inclusion may require the express consent of the resident/owner. A suitable letter followed up by personal visit may be needed to secure this. Action JT/MS to prepare content assuming this goes ahead.
7. Any Other Business
- JG agreed to issue a combined summary for the press of the public meeting, AGM and tonight. It was suggested this
refer to 5th May as the last of the series of opportunities for the public to comment. Action JG.
- JT reported that Chelmsford BC were issuing for consultation some 20 or so detailed planning leaflets e.g. on porches,
extensions. These were available at Keene Hall and from the Borough Council.
- MS asked for a response form members on the concept of gated communities reporting that the public consultation on
5th had been against them. It was agreed to include a comment against such divisive communities in Galleywood.
- In response to a request from Cllr Potter, it was agreed that MS pass on the copy of the aerial map around the table.
- KE raised the postponed display at the library. It was agreed to reschedule this for September. Action KEThe next Executive meeting will be on Tuesday 15th June 2004 at Chelmer Park, commencing at 7.30pm
-----------------------Minutes of Meeting 6th April 2004, Chelmer Park Pavilion (Draft)
Present - Gordon Cook (chair), Ken Edwards, Darlene & John Gray, Michelle Pye Malcolm Stuart, John Turkentine.
1. Apologies received from Helen & Paul Perry (holiday).
2. The draft Minutes of the meeting 2nd March were approved.
3. Matters arising would be covered within agenda items.
4. Treasurer’s Report. In the absence of the Treasurer, the following points were noted.
- the Awards for All application had been unsuccessful.
- MP provided an RCCE small grants funding booklet which JT would pass on to RB. Action JT
- It was confirmed that our agreed printer was The Printing Place and that Malcolm should negotiate the quote
terms with them before agreement with RB. It was envisaged that the print run would be of the order of
2,000. Action Malcolm. RB to note.
5. Village Design Statement. A discussion on progress to date identified the following points.
- Feedback had been received from Galleywood PC and had been incorporated into a revised version. Whilst
not formally endorsing the draft document, the Parish Council acknowledged the good progress to date.
- Informal feedback from Jamie Cole (CBC) had identified that we had included more than pure VDS
material (which the Committee was happy to see included), and had significant gaps in the areas of
highways and design detail. To address these it was agreed that GC would look to expand the highways
content through review and reference to relevant survey results. Action GC to review, JT to pass over
copy of survey results. For architectural design content we still awaited input from Gerald Barrett which
is now critical if we are to progress. Action JT to speak to GB with target date 20th April for input.
- Photos are still required. Action JT and PP to liaise on identifying gaps and providing photos.
- A revised timescale was agreed as follows:
11th April – Revised input from GC to MS
20th April – Target date for Gerald Barrett input to MS
30th April – Photos required are identified by JT/PP
3rd May - Formal input from Chelmsford Borough Council (note to earlier version)
5th May - AGM and public meeting at Keene Hall
11th May - Exec meeting at Chelmer Park
15th June - Revised date for Exec meeting (venue to be confirmed). Opportunity to agree content
21st June - Version to Parish Council for circulation
5th July - Parish Council sign off
31st July - Final version to Matthew
mid Aug - Version to printers for small run
end Aug - Printers Draft (15 copies) to Borough Council
20th Oct - Target for CBC Executive approval (note previous Exec 15 Sept and 14 July)
- It was agreed that GC will act as editor and have final say on all word content and style with Matthew providing lay out and graphical expertise. No further copywriter or check input was seen as required.
6. KE confirmed that he was on track with the presentation to the Annual Parish Meeting on 14th April and would revise content to reflect tonight’s discussions. Action KE and to liaise with JT re equipment and run through.
7. The Public display on 5th May will incorporate the AGM, presentation of survey results and the opportunity for public comment on the latest working version of the VDS. Action KE/GC arrange details, DG re refreshments. It was agreed to postpone the mid April Library display. Action KE.
All officers were requested to advise GC by 28th April latest if they would be standing for re-election. No response would be taken as a decision NOT to stand. Action All. It was noted that it is a constitutional requirement to present at the AGM a financial report including accounts certified prior to this by an independent examiner appointed by the Committee. Action RB.
8. Any Other Business
- It was noted that the Parish Council had agreed to meet the cost of the 5th May meeting. Action RB.
- It was agreed that copies of the survey results should be provided to Galleywood and Colchester libraries. Action KE.
- An invitation from the Parish Council to exhibit at the Victorian Galleywood event on 23 October was noted. Action KE to respond.
- MP agreed to hold the completed questionnaires at the RCCE. Action KE.
The next Executive meeting will be on Tuesday 11th May 2004 at Chelmer Park
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Minutes of Meeting 3 February 2004, Chelmer Park Pavilion (Draft)
Present - Gordon Cook (chair), Ken Edwards, Darlene & John Gray, Paul Perry, Michelle Pye, Malcolm Stuart, John Turkentine. Carol (RCCE fieldworker) who is shadowing MP was welcomed to the meeting.1. Apologies received from Helen Perry (work).
2. The draft minutes of the meeting 13th January were amended to remove the names of people who would be invited to take up tasks before they had agreed. It was agreed to avoid such references in future. The resulting minutes were approved. Action KE.
3. Matters arising.
- It was confirmed that the proofreader and advisor roles had been filled.
- KE reported that the Parish Council meeting last night had agreed to our use of the Village sign and in principle agreed to use of the Footpath map, noting that any issues of a license from Ordnance Survey would need to be satisfactorily resolved before its use. It is understood that the Parish Clerk is checking on this. Action KE.
- KE reported that the Parish Council had been asked for their early views on anything they felt strongly should or should not be included in the document. No views had been expressed at the Council meeting but the issue had been raised and was believed to be under their active consideration. Cllr Allen had commented positively at the summary of free form questionnaire comments we had provided.
- It was noted that the constitution required an AGM to be held ‘once in each year’ and would require 21 days notice by public announcement. It was agreed to discuss this further at the March meeting. Action KE for agenda. KE indicated his intention to stand down as Assistant Secretary at that meeting.4. Treasurer’s Report. The following points were noted
- Six of the ten £10 Questionnaire prize vouchers had been redeemed by the expiry date. KE would reclaim the £60 from the Treasurer. Action KE/RB.
- The invoice had not yet been received from Warwick Systems. The expected costs are £550/600.5. Questionnaire. KE had received the initial analysis from Warwick and awaited the return of questionnaires and recorded data. A written summary had been circulated and would now be revised by KE. It was agreed to make this available to the Parish Council at an early date Action KE/JT. There was discussion about the validity of results, with MP confirming that Ingatestone had achieved a similar response rate seen as typical of larger villages. It was agreed that the results represented the best information available and should be treated a valid recognizing the caveats. Action KE to undertake area response analysis.
6. Village Design Statement.
- PP will collate, check completeness and circulate the area section drafts submitted by everyone. Action PP.
- JT will combine this with existing background material and the revised questionnaire summary to create Version 1 of the VDS. This could be shared with Jamie Cole, CBC. Action JT especially JC availability.
- It was agreed that there would be a need for additional photographs for the final document and a film/development cost of the order £100-£150 was suggested. Action JT to lead, RB to note re costs.
- MP had identified a potential copywriter with strong credentials and experience, now retired and living in the village. It was agreed he be formally invited. Action MP. JG had also identified a candidate and this would be held as reserve.
- Our Graphic Designer, Matthew, had been collecting examples of completed VDS and suggested consideration of a centrefold ‘aerial’ photo. This was agreed as desirable and it was recommended for Treasurer’s approval that this be purchased at £198+VAT. Action RB to confirm to MP re cost. This might mean we do not now use the footpath map although there was a suggestion that a map of the village may be required elsewhere in the document.
- Initial quotes had been obtained by Matthew for artwork, photograph scanning and printing. Artwork would be undertaken by Matthew at nil VAT. It was also suggested that The Printing Place, Widford Estate, Chelmsford had proved cheaper for printing in the past, undertook other VDS printing as well as that for Chelmsford Borough Council. (CBC). MP noted that Writtle used them at a cost reflecting the community nature of the project and VAT impact.
- Numbers required were discussed. With 500 for CBC it was suggested that although a print run of 3,250 would be required to provide one to each household, a more realistic approach might be to do a lower print run and ensure that copies were made available to anyone in the Parish who desired one. It was noted that this was a significant cost and RB had agreed in the past to research main print run costs. The issue was left for his input and action. Action RB.
- it was agreed that some 25 copies of the draft version for the Annual Meeting would be required for committee members, Parish Councillors and display. JT to obtain costing and advise RB.7. Any Other Business
- JG would do usual press release. Action JG.
- JT will take up inclusion on agenda at Annual Parish Meeting. Action JT.
- Agreed to consider a public display following Annual Parish Meeting at St Michaels on 18th & 25th April and in library during weekdays. Action KE/JT re venues and boards.
- JG/DG gave advanced apologies for the next meeting on Tuesday 2nd March.
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Press Release - January 2004GALLEYWOOD VILLAGE DESIGN STATEMENT ASSOCIATION
A meeting was held on the 13th January to discuss the ongoing formation of a village design statement for Galleywood. When completed and adopted by the Parish Council and Chelmsford Borough Council the "statement" will form supplementary planning guidance for future developments in Galleywood. A recent survey was carried out in the village in the form of a questionnaire to obtain the views of the local community, approximately 15% of the local residents completed and returned the questionnaire. The contents of the returned questionnaires are currently being professionally analysed and it is hoped that a draft "statement" can be prepared and launched at the AGM of the Galleywood Parish Council on the 14.4.04.
.......................Minutes of Meeting 13th January 2004, Chelmer Park Pavilion
Present - Gordon Cook (chair), Ken Edwards, Darlene & John Gray, Paul Perry, Malcolm Stuart, John Turkentine1. Apologies received from Rowland Backer (abroad), Helen Perry (unwell) and Michelle Pye (conflicting meeting).
2. The draft minutes of the meeting 2nd December were confirmed.
3. Matters arising.
- It was confirmed that DG/JG would be covering Paddock Mead, Russets and Lower Green in their area first draft.
- KE had replied to both Messrs Fleming and Mansfield without any further response.
- JT had compiled a catalogue of the photographs and comments as an Access database. A CD of this is available.
- It was noted that some further photographs may need to be taken at a later stage.4. Treasurer’s Report. Reported that there are no significant changes to previous reports - the financial situation remained sound. It was noted that we now needed to ensure funds were deployed in the areas budgeted, taking full advantage of the financial position to produce a quality document.
5. There was a broad ranging discussion on the steps and timescale for producing the draft Village Design Statement document. Process, plans, timing and responsibilities were agreed (see attached Appendix A).
Points and actions arising from this discussion were:
MS would confirm with Matthew the time taken for graphic design as c5 days. He also confirmed this work would not be invoiced to us, although we may choose to reward the work in some way. Action MS.
JT will speak to Michelle Pye and Writtle in an attempt to locate a suitable journalist/copywriter. It was noted there could be a cost here that this would need to be agreed with the Treasurer. Action JT. RB to note.
JT will check and confirm timescales and role to be undertaken by the identified proof reader Action JT
Agreed that it would be useful to have architectural/building expertise available, particularly in describing buildings and materials. JT will approach a suitable resident to act as Adviser. Action JT.
JT agreed to liaise with the Parish Council regarding their input and endorsement; also our proposed involvement with the Annual Parish Meeting to present results and consult the public. Action JT. KE will formally invite their early input to help with our drafting work. Action KE.
RW already has some names of potential printers and was asked to seek quotes for the final print run (noting point under item 7 regarding possible joint print for footpaths map). Action RW. It was agreed that the small print run of say 12/20 would be needed post graphic design, but this could be undertaken separately e.g. colour photocopied.
In response to KE’s question, it was agreed not do a house delivery to consult on draft content by area, although members were encouraged to seek informal feedback from neighbours/residents of their areas. All to note.
It was agreed that whilst demanding, we should continue to aim to meet this timescale.6. Questionnaire
KE reported that some 381 (c15%) responses had been received and were now in the hands of Warwick Systems. They would input the data and provide a summary findings report for end January. The costs of c £550/600 had been agreed with the Treasurer. We would receive back the logged data allowing us to analyse further if we wished. 10 £10 prize draw winners had been selected and vouchers delivered pre-Xmas Only 3 had so far been redeemed against the Friday 16th Jan validity date; it was agreed not to remind prizewinners. It was agreed that the detailed responses to the open question (No 41) should be shared now with the Parish Council. Action KE.
Noted that the results could be presented at the Public Meeting.7. Any Other Business
- The Village Design Newsletter Dec 2003 received from Jamie Cole had been circulated and found helpful.
- Agreed that we should seek Parish Council agreement for any use of the Galleywood sign in the document
- Agreed that we should seek Parish Council agreement for any use of the Galleywood footpaths map in the document. It was suggested that if this were a ‘pull out’ in our document a joint print run for this and the Parish Council may be mutually advantageous if timescales permitted. Action KE re both above. RB to note re printing.
- An invitation from Writtle to the launch of their VDS on 14th Feb had been received. As GC was unable to attend KE agreed to represent Galleywood VDSA. Action KE
- JT shared a ‘draft Design Guide for adoption’ on extensions from Chelmsford Borough Council. He noted that with the Council decision not to continue the emerging Development Plan but start again, there are now a series of such guidance documents being produced to bring procedures up to date. This could reduce the need for such guidance to be included in our document. Action JT to monitor.
- JG agreed to write a press release based on tonight’s meeting. Action JG
- Noted that AGM arrangements would need to be put in hand shortly. KE for Feb agenda.The meeting closed at 10.00
Next meeting 8.00 Tuesday 3rd Feb at Chelmer Park.
Minutes of Meeting 13th January 2004, Chelmer Park Pavilion
Appendix A – Galleywood VDS Document Creation, Production and Approval Plans
Process steps Activities Target completion date Responsible
1. Create Content The task of using the work and material produced to date to create the content material.
The main chapters of content were seen as:
i. Introduction/ overview – largely written
ii. Consultation and endorsements – consultation process largely written, endorsements to be added as obtained
iii. The Village e.g. history, geology, settlement pattern, demographics. Much already written or in hand
iv. Opportunities and constraints – to record the main relevant results from the questionnaire. To be written
v. Future of Galleywood – guidance for developers and householders e.g. for extensions. Being drafted by area
vi. Appendices e.g. acknowledgements etc.
The output would be draft versions of all the content elements. First draft by 27 JanFinal draft by 26 Feb i, ii, ii - already drafted by JT/others.
iv - to be based on Warwick report + KE.
v - by area by committee. All
vi -To be agreed
2. Collation The task of pulling together all the content areas and create a coherent document from that material. It was agreed that this was a task best undertaken by a journalist/copywriter, alongside someone from the Committee who could provide local expertise. The output would be a rough but complete and coherent version of the document content. By 12 March JT to seek expert/provide Galleywood knowledge
3. Proof Reading The task of proof reading and checking the draft document for grammar, spelling, uniform use of terms etc. The output would be a robust final version of document content By 19 March JT will invite individual
4. Graphic Design The task of taking the content and applying layout and graphical expertise to produce a professional, visually pleasing and well presented document incorporating that content By 26 March MS will confirm Matthew
5. Parish Council consultation The task is to obtain Parish Council input, expertise and support for the document. The PC should have the opportunity for input and endorsement prior to the Public Meeting. The PC is to be invited to provide its views at their February meeting (2 Feb) and any working drafts shared with them far as practicable during the process. The timescale allows two months for their consideration. The output is a document carrying Parish Council endorsement. By 5 April KE will alert Clerk.
JT ongoing liaison
6. Public Meeting The task is to share the questionnaire results and final draft VDS document as a concluding link in public consultation. Ideally at the Annual Parish Meeting we would present the key results of the Questionnaire consultation making the full results available, and present the final draft Village Design Statement, already carrying Parish Council endorsement. The output would be public endorsement for the final version subject to any points arising. 14th April JT will flag up our plans with PC for agreement
7. Final Review This would allow any comments and points arising from the Annual Meeting to be incorporated To be decided To be decided
8. Borough Council Approval The task is to obtain the support of Chelmsford Borough Council. It is stressed that ongoing consultation with the Council’s officers (primarily Jamie Cole) will need to be taking place on an ongoing basis as the drafts are produced. This stage leads to the formal presentation to the Council for approval. The output would be approved supplementary planning document To be decided. Driven by the Council’s meeting schedule To be decided
9. Full Print run and Distribution Once approved the full print run could take place. We will need a number of copies before then. Distribution to be agreed To be decided RB requested to obtain quotes......................................
Press Release - December 2003
The Galleywood Village Design Statement Executive Committee met on Tuesday 2nd December 2003 to discuss the progress on the production of a "Village Design Statement" for Galleywood. Special thanks to Rowland Backer who is the treasurer was made for all the hard work he has done in trying to secure the finances required to the produce the document. When completed and adopted by Galleywood Parish Council and Chelmsford Borough Council the "statement" will act as supplementary planning guidance. Any persons applying for planning consent in Galleywood will be required to consider the guidance detailed in the "statement", the document will assist to preserve the character of Galleywood. It is important that all the residents of Galleywoods views are included, to obtain their views 2600 questionnaires were recently delivered to every household in Galleywood. The closing date for the return of the completed questionnaires is the 14th December, currently 217 have been returned completed which represents approximately 8% of all the households. If you live in Galleywood and would like your views included in the statement please complete the questionnaire and return it to one of the collection points listed on the document before the 14th December. A number of shops and businesses in Galleywood have donated vouchers that can be exchanged for certain goods anyone returning a completed questionnaire will qualify for entry to a competition to win a voucher. If any one would like to assist in the production of the "statement" contact either Ken Edwards 01245 474425 - ken@edwardskg.freeserve.co.uk or Helen Perry 01245 473643 - helenpaul@peoplepc.co.uk
..............................................................
Minutes of Meeting 2nd December 2003, Chelmer Park Pavilion (Draft)
Present - Gordon Cook (chair), Ken Edwards, Darlene & John Gray, Helen & Paul Perry, Malcolm Stuart, John Turkentine1. Apologies received from Rowland Backer.
2. The draft minutes of the meeting 4th November were confirmed.
3. Matters arising. It was confirmed that the questionnaire printing and distribution timetable had been met. Printing costs of £237.35 had been agreed with the Treasurer. Collection boxes had been distributed. The launch event at the library on 22 November had been successful with some 20 people engaged. Continued regular media coverage ensured we maintained a high profile.
4. As work commitments prevented RB being present a written Treasurer’s report was tabled. This indicated a most satisfactory financial position with total available funds of £4,435.70 (including donations confirmed/to be received) with £1,000 from Award for All pending. The report concluded that fundraising was considered successful, with which everyone agreed. Recognising the considerable time and effort expended by RB in ensuring we reached this sound financial position, those present unanimously wished to record their appreciation for the Treasurer’s work.
5. Questionnaire.
Responses. KE reported 213 responses to date with 56 (26%) entering the prize draw. Galleywood Library and Martins were the primary collection points followed by Keene Hall. Based on c 2,600 households this represented just over 8%. Many responses had been posted with stamps. It was agreed to encourage responses via posters – Action KE and press – Action JG. There had been no enquiries or requests for large print versions. An early findings based on 33 responses was circulated and it is apparent that there were themes emerging in the free form responses. It was noted that against a population c20% over age 60, almost half the early responses were from ‘retired’ group: analysis may need to take account of such information.
An Email from P Fleming on the question wording was discussed. KE was asked to respond. – Action KE
A letter from K Mansfield offering assistance in a professionally designed web site was discussed. As the Association had no current plans to run their own web site or issue newsletters it was agreed that it was unlikely that we would take up the offer. KE was asked to speak to Mr Mansfield to discuss matters - Action KE.
Analysis. KE’s paper 30th October on processing was discussed and it was agreed to use the C&G software now purchased and paid for. KE will produce and test input instructions in conjunction with JT – Action KE. Offers of help in inputting were made by JT/PP-HP/MS/DG-JP. KE agreed to lead work analyzing results. Action KE.
Results circulation. It was anticipated that initial results may be available in early Feb with more detailed results in March. It was agreed to discuss publication of results at the next meeting – Action KE to add to agenda.
Prize Draw. KE outlined proposed arrangements for the prize draw including a draft voucher. This was agreed in outline. KE requested that the details be finalized with the Treasurer before implementation – Action KE.6. Village Design Statement. There was considerable debate around the Email from Jamie Cole expressing a concern that we keep the work focused on the VDS e.g. built environment and spaces between it. It also outlined likely changes in the planning system. It was concluded that as envisaged we move forward by concentrating on the village character and design elements recognizing the different areas within the parish so meeting the concern. The work to date on photographs, feedback and questionnaire were viewed as essential groundwork and would serve to guide, support and illustrate the final document. There was a view that the broader descriptive elements such as a brief history would still form a useful envelope within which the specific design points would be usefully framed.
Specific next steps were agreed as follows:
Catalogue actual photographs into areas by say 31 Dec, noting electronic catalogue already held – Action JT/MP
Circulate to relevant members a map showing specific areas to be covered – Action JT
For each area, produce a physical description and a first draft of design guidance (materials/design/layout) forwarding this to HP by 27 January latest. The existing draft from JT/Writtle draft provides a template. (Action JG to circulate paper copy if requested). This would allow collation and circulation prior to the February meeting. Areas were agreed as follows – Action All noted below providing input to HP.
DG/JG – Beehive Lane/Deadmans Lane/Pipers Tye/Brook Lane/Rignals Lane/Lower Green.
DS – The Common (to be invited by Action JT). GC – Watchouse Rd (Eagle-White Bear); Keene Way; Pyms Rd.
HP/PP – Stock Road/Bakers Lane; Watchouse Rd (White Bear-Seabrights).
JT – Barnard Rd KE – Galleydene Estate. MS – Paddocks/Ponds Rd/The Street/Well Lane; Outskirts of Village.
It was agreed that broader production/design/content issues would be discussed in January. Action KE re agenda.7. Any Other Business. KE reported that our support for the Compact for Chelmsford had been acknowledged.
Future meetings. All Tuesdays, provisionally to be held at Chelmer Park commencing 8.00pm, were agreed for
13th January, 3rd February, 2nd March, 6th April 2004. Action – All to note, KE to book.The meeting closed at 10.00
..................................................................Press Release November 2003
The Galleywood Village Design Association Executive Committee held a meeting on Thursday the 4th November to discuss the progress of the production of a Village Design Statement for Galleywood. When the "design statement" has been completed by the committee and adopted by Chelmsford Borough Council it will act as supplementary planning guidance to any future applications for development in Galleywood. The meeting was chaired by Gordon Cook and a draft questionnaire was agreed by the committee, the questionnaire will be delivered to the whole of Galleywood from the 15/11/03 to 22/11/03 with a return date of 14/12/03. There will be a public launch of the questionnaire in Galleywood Public Library on the 22/11/03 at 11.00am. When the questionnaires have been returned they will be processed and the information contained in the Village Design Statement will contain the views of the residents who have made a response. All the completed and returned questioners will go into a raffle and the winner will receive vouchers that can be spent on certain items in the village shops who have made a donation. A special thank you was made to John Turkintine who has given a huge amount of time and energy in the production of the draft questionnaire. The committee members who are helping to formulate the "design statement" are all volunteers, if anyone would like to help in the process of formulating Galleywoods "design statement" please contact either Ken Edwards 01245 474425 ken@edwardskg.freeserve.co.uk or Helen Perry 01245 473643 helenpaul@peoplepc.co.uk
-----------------------------Minutes of Meeting 4th November 2003, Chelmer Park Pavilion
Present - Gordon Cook (chair), Ken Edwards, Darlene & John Gray, Helen & Paul Perry, Michelle Pye, Malcolm Stuart, John Turkentine
1. Apologies received from Rowland Backer.
2. The draft minutes of the meeting 7th October were confirmed.
3. Matters arising. The Weekly News had included an article on 16th October and the Essex Chronicle in Community matters on 17th October. There had also been an article in the November edition of Viewpoint (St Michaels Church magazine).
4. Treasurer’s report was carried forward as work commitments had prevented RB being present. JT enquired if the C&G software had been paid for and PP agreed to ask RB. Action PP
5. Questionnaire. It was agreed that the primary objective of this meeting was to sign off the questionnaire. The detailed amendments to wording were recorded by HP who will incorporate them in a new master copy. The detailed changes are not recorded in these minutes. Action HP.
The following additional points were made:
- completion was taking 10-20 minutes,
- it was accepted that the length (now 6 sides against target 4) was necessary. It was therefore agreed to revisit commercial printing noting there could be cost issues. Actions JG to advise KE of printer previously used. KE to discus with RB re costs,
- the logo on the top of front page should if possible use the original art work produced by RB. Action HP,
- collection points were agreed. Action KE to confirm Martins still interested. JT to advise HP if post code not the same as library,
- it was agreed to add a question relating to development adjacent to listed buildings. HP was given authority to draft a wording, consulting as she considers necessary. Action HP ,
- Timetable targets dates were set
Friday 7th November - HP to produce final draft incorporating all amendments. GC to read through.
Monday 10th November - HP to provide final version in electronic and paper form to KE for production.
Friday 14th November - KE to deliver printed copies to PP for distribution.
Saturday 22nd November - All copies delivered
- Potential launch event
Sunday 14th December - Response date
Action as noted
- Those present thanked JT for his excellent work in producing draft versions of the questionnaire.6. In view the lateness of time, it was agreed to take only urgent items.
- It was agreed a launch event was desirable. Noting the stronger response at the library to the public photograph display, this was the preferred venue. KE advised they were interested and agreed to organize some form of event. A number of ideas to promote the event were discussed, however people’s time and costs were acknowledged as constraints. RG pointed out this was also the date of the World Rugby Cup Final. Action KE.
- JG will produce a press report. Action JG.The meeting closing at 10.39
Next Meeting 8.00pm Tuesday 2nd December, Chelmer Park Pavilion
....................................................................................Galleywood Village Design Association Executive Committee Meeting
At October's meeting at Chelmer Park, Gordon Cook opened the meeting by
welcoming Malcolm Stuart who was co-opted onto the committee. Apologies
were noted from Darlene Gray and Helen Perry. After approving the last
minutes, Rowland Backer, Treasurer reported good progress on obtaining
grants including confirmation of £500 from Rural Community Council for
Essex. Responses from further applications are awaited. Michelle Pye
(RCCE) also suggested we look at the Rural Renaissance Fund as a potential
source of finance.John Gray was thanked for the latest press release and the continued
importance of publicity was agreed e.g. a formal launch of the village
questionnaire currently being prepared. The latest draft questionnaire was
discussed and a meeting shortly will aim to create a final draft for
discussion with various parties before sign-off by early November. Options
of how to collate and analyse the responses to the questionnaire were
debated and the preferred approaches agreed as either commercial processing
or use of a program developed by Cheltenham & Gloucester College. Ken
Edwards and John Turkentine agreed to undertake the necessary research to
help finalise the decision here.Some initial thoughts on basic content for the final document were handed
round and it was agreed to circulate these to the committee. It was agreed
that continued parallel working on various strands of work was essential if
we are to meet the demanding target timescales of circulating the
questionnaire before Xmas with the Design Statement itself ready for
submission to the Parish and then Borough Council by mid year. To achieve
this, additional help from parishioners would be welcome and any interested
in the work of the group should contact Ken Edwards 01245-474425
ken@edwardskg.freeserve.co.uk or Helen Perry 01245-473643
helenpaul@peoplepc.co.uk
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Draft Minutes of Meeting 7th October 2003, Chelmer Park Pavilion
Present - Rowland Backer. Gordon Cook (chair), Ken Edwards, John Gray, Paul Perry, Michelle Pye, Malcolm Stuart, John Turkentine
Malcolm Stuart was introduced and co-opted to the Executive Committee.
1. Apologies received from Darlene Gray, Helen Perry
2. The draft minutes of the meeting September 9th were confirmed noting that St Michael’s School head is Verity Boreham.
3. Matters arising. St Michaels had been sent the children’s output from the workshops and had agreed to act as a collection point for questionnaires.
4. The Treasurer reported confirmation of £500 to be received from RCCE and tabled a report showing an overall cash balance of £800. Derek Stebbing (Chelmsford Council) will confirm the purchase of 500 copies of the final document at £5 each. An application for a grant of £700 to Parish Council has also been submitted, with availability, if approved, in January and two applications to other sources were awaiting response. RB is also in discussion with Chelmer Housing Partnership. MP passed across information on the Rural Renaissance Fund administered by East England Development Agency as another potential source. RB concluded that if monies were forthcoming we should achieve our budget funding.
5. Publicity. JG/JT’s recent press release has been published in Essex Chronicle, Parish notice boards and web site. It is also expected to be added to the GVPG site Although Denise Rigby (Weekly News) had telephoned KE, no report appeared in that paper - Action KE to follow up. It was agreed that regular press releases on progress were important and that summary reports from these meetings be sent - Action Minuting Secretary. We should continue to encourage more support and mention the June target for a version submitted to Parish and Borough Councils.
6. Report on Progress - Questionnaire processing. A discussion based around the tabled options paper took place. It was agreed that the options for manual processing and use of the Co-op program should not be pursued. Subsequent work by JT on the C&G program suggested it was a viable option allowing choice of question and multiple data input; he also tabled a potential processing procedure. It was agreed to pursue further research into the C&G program - Action RT - and into commercial processing – Action KE. It was agreed that subject to this the C&G latest version could be purchased at cost c£75 before the next meeting: KE agreed to underwrite this cost, in the event that it was not used. The experiences of other groups would continue to be collected – Action KE. To date the most significant learning had been the difficulties arising from responses to open questions. It is still intended to use Chelmer Housing copier for production and to have a web based version.
7. Report on progress - Questionnaire content based on a draft previously circulated by JT was discussed. It was agreed that a further version incorporating feedback would be discussed on Friday 10th with the intention of engaging Jamie Cole shortly thereafter – Action JT to check JC’s diary. There was a general discussion on the current green belt position as well as recent planning applications in the village and changes in planning processes. It was concluded that we needed to press on with the target to agree the questionnaire by the next meeting at the latest and continue to work to a June target for a version for presentation to Parish and then Borough Councils.
8. A first draft VDS including outline content of the early general sections such as history has been created by JT and will be circulated for information to Executive Committee members only at this stage – Action JT. The benefits of early sign up by others was noted and could take place alongside questionnaire.
9. There was no Any Other Business, the meeting closing at 9.32
Next Meeting 8.00pm Tuesday 4th November Chelmer Park Pavilion
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Press Release 1/03 September
Six months on from the our first public meeting held in the Keene Hall on 6th March 2003, attended by 52 residents, has seen a considerable amount of volunteer time and effort, by the committee and residents, in launching the consultation phase of this important community project, which could provide supplementary guidance to future developers on issues of design that sympathetically blend with and enhance the village scene, and identify those areas where inappropriate development should be resisted.To increase resident’s awareness of the extent and pattern of the village development, 35 residents, covering 15 pre-planned routes, took part in a photographic survey and workshop on 28th June 2003, producing over 700 images and recording critical comments on the positive features and negative aspects throughout Civil Parish of Galleywood.
A comprehensive public exhibition of the survey images has been staged at three village venues over the period 3rd -10th August 2003, attracting 107 visitors who were similarly invited to record their views and comments. The analysis of the comments and opinions received to-date is being used as a basis for a questionnaire to be delivered to every household in the parish during November 2003.
Resident’s views are vital to form a consensus recommendation, the key part of the Galleywood Village Design Statement that is being drafted concurrently with the questionnaire activity. Any volunteers with the time, relevant knowledge and specialist skills to assist with analysing of data, interpreting planning regulations, and drafting of a professionally styled publication would be elcome and should contact -
Ken Edwards – 01245 474425 Email: - ken@edwardskg.freeserve.co.uk
Helen Perry – 01245 473643 Email: - helenpaul@peoplepc.co.uk
--------------------------
Galleywood VDS Minutes For The 9th September 2003
Venue: Chelmer Park Recreation Centre
Attendees: Gordon Cook, John Turkentine, Ken Edwards, Helen & Paul Perry, Darleen & John GrayBefore the meeting opened, a presentation of wine and chocolates were given to John T. in recognition of the high organisational workload carried out for the Photo Fun Day. Without which the day would not have been as smooth running and as successful as it was.
1) Apologies: RB and MP.
2) The minutes for the last meeting were agreed
3) Matters Arising: Covered in the following items
4) Treasure's Report: The treasurer's report was read by PP. Balance of funds held are £300. There are confirmed donations of £3,200, with further pending donations amount to £2,000. See report for details. GC was pleased with its content, and all thanked Mr & Mrs RB for their kind donation.
£11 was received via JT from Maggie & Phil Batten for one pair of disposable cameras.
£30 was received from KE. This is from £5 donations, six off, given by Galleywood village shops in aid of questionnaire voucher prizes. See KE report, dated 9/9/03, for details.5) Feedback from public display of photographs
There was a very good response from the local residents, with 107 visitors recorded, who asked if the display of photos taken on the Fun Day would be re-displayed. See John's report. Members considered this a good idea, and will be reviewed at a later date.
There was a good response from the pupils of St Michaels School. KE to send a thanks letter to the Headmaster.6) Report on questionnaire process progress
Refer to KE report, dated 9/9/03.
Production: KE asked if the questionnaire (qsr) sheets should be a different colour for these who live out side of Galleywood. Final agreement is to have all the same colour, but have a tick box if resident or not.
Large font qsr to be produced if required, and printed only on demand.
Printing cost for qsr will be approx' £150.
Returns: Other parishes have had a 20% response, which for Galleywood would be 600 replies.
In addition to those mentioned in report, Martins will collect as well.
Members agreed the prize draw as laid out in report.
Members did not agree proposal to chase 5% by house call, due to security and privacy concerns. A further letter considered a better solution.
Processing: A figure of £2,800 for a commercial company to complete qsr was mentioned, but an accurate quote is to be sort. KE to ask what other groups / villages did for their qsr and costs.
PP to print one off of document.
Timing considered too tight from completion for GPC annual meeting. Agreed to issue report on progress, and to have a completion date possibly end of May into June.7) Report on questionnaire content progress
HP has been in discussions with Jamie Cole, see e-mail as reply.
Green belts agreed to be in VDS. They are currently in the Local Plan, but this could change, and it shows that we want them to remain as is.
Possible timing for completion could be end of November
A meeting to be arrange to compile a few more questions before inviting Jamie along to discuss. Friday 19 Sep is considered the most ideal, though, 16 & 25 considered. Venue – Seabrights.8) Drifting of VDS
Held over until next meeting. JT & GC to sketch out a draft version outside of meetings.AOB
• Compact for Chelmsford – Agreed that we will be prepared to sign up to it, but the committee do not see how it will help us.
• A section on renewable energy to be included in VDS – JT.
---------------Minutes of Executive Committee 1st July 2003, Ron White Room, Keene Hall, Galleywood.
Present: Rowland Backer, Gordon Cook, Ken Edwards, Paul Perry, John Turkentine.
1. Apologies received from John & Darlene Gray, Helen Perry, Michelle Pye. No PC member present.
2. The draft minutes of the meeting 17th June were confirmed noting the future meeting venue as Ron White room.
3. Matters arising were covered within the following items
4. RB spoke to his written Treasurer’s report. Income received £600, expenditure £449.16. All future expense must be agreed beforehand with RB. Some £500 had been approved by RCCE on condition that other funds were received. RB referred to the ‘Catch 22’ situation that each individual funder seems to want others to pay up first, which left them all sitting waiting for each other and the Association without funds. The committee found the RCCE approach particularly difficult to understand as they were encouraging groups to embark on the process, yet made funding conditional. Various suggestions were made e.g. include contributions in kind, breaking work into a series of mini-projects, interest free loans. It was agreed that the current situation encouraged submission of a false situation merely to unlock a funds log-jam. It was agreed that:
- KE raise at the RCCE Annual General Meeting if opportunity arose
- RB respond to RCCE reflecting our views
- Research and advise RB how other groups are financed (JT- Ingatestone, Writtle, Stock Great Baddow; PP-Great Waltham; KE-Little Baddow) and ask MP for information on other groups
- RB will continue to approach organisations and follow up Awards for All now RCCE funds approved
- JT to follow up lead with Chelmer Housing Partnership.
KE reported on the RCCE Funding seminar on 26th June. It was agreed not to pursue the Co-op local card scheme, but that KE/JT be asked to look further into the free use of PC/software in connection with the questionnaire. KE will refine the results due from ‘Fundfinder’ search programme run at the event and provide RB with potential candidates. It was agreed to meet the £10 fee for the day.5. The Photo Fun-day on 28th June was successful with some 35 people involved, all bar two having covered routes. There had been a good cross section of the community taking part including all ages and where in the village they came from. It was disappointing that none of the Parish Councillors had attended. Four cameras in two packs remained (value £21.98) and would be raffled/sold off during the consultation stage. It was agreed that copies of photos would be offered at 50p (6”x4”) or cost plus 50% for other sizes. All orders to be prepaid. JT will research costs and thank Happy Snaps for help.
Thanks were offered to JT from within the team and KE was asked to write to Michelle and her team (Susan and Nicky) and to Jamie Cole with our thanks. JT will create database of photos with KE help.
In response to John’s article, the Essex Chronicle had sought more information and the meeting agreed a draft provided by JT with small amendments and accompanying photos. JT to send to Chronicle.6. Public display of the photos is scheduled as follows
St Michaels and All Angels Church – Sunday 3rd August pm and Sunday 10th August pm.
Galleywood Library – Tuesday 5th, pm, Thursday 7th am, Friday 8th pm, Saturday 9th am/pm August.
JT would welcome support from the committee at these sessions. RB offered to help on 9th &10th, GC at some of the library sessions. JT will put together material and response forms and check with church on raffle. KE to invite RCCE, PC and CBC.7. Questionnaire
KE spoke to a note of the meeting GC/KE on 30th June. It was agreed to form two groups, one led by GC with PP on the content of the questionnaire: the other led by KE on how to promote and collate responses with JT. Other committee members were encouraged to join either group. The content group would aim to produce a next draft for circulation to the committee before review with Jamie Cole (CBC) and Michelle Pye (RCE). This would then come to the next meeting at 8.00pm on 2nd September 2003.There being no other business, the meeting closed at 9.40.
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Galleywood PHOTO / FUN DAY Saturday 28 June 2003 A great day was had by all. After a briefing and exchange of ideas, teams of residents wandered away from Keene Hall to all parts of Galleywood. Each team were armed with 2 disposable cameras and clip boards to note the good and bad points of Galleywood..
After about an hour the first of their cameras was collected by John Gray on his motorbike. John took the early batch of about 12 cameras into Chelmsford for rapid development, whilst the groups continued around their allocated routes of Galleywood using the second cameras.
Then the teams regrouped at Keene Hall to have their free lunch and to chat about their experiences.
John was dispatched again to place the second batch of cameras in for processing and whilst there, collect the first batch of photographs.
The teams were able to immediately see the photos taken earlier and organise a display with the aid of their notes.
By the time this was completed John was back again with the photos from the second cameras and each of the teams were able to complete their displays for the rest of their route around Galleywood.This is part of the Village Design Statement preparation for Galleywood, which when completed by the local community and adopted by Chelmsford Borough Council will help preserve the character of Galleywood. If you would like to know more please contact one of the following:- Ken Edwards 474425 E-Mail ken@edwardskg.freeserve.co.uk or Helen Perry 473643 E-Mail helenpaul@peoplepc.co.uk"
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Minutes of the meeting to discuss Village Design Statement and Public Meeting
17th June 2003, Ron White Room, Keene Hall, GalleywoodThose present:
Gordon Cook, Ken Edwards, Darlene & John Gray, Helen & Paul Perry, John Turkentine,
James Gardener (GPC)
1. Apologies – MP2. Corrections to last meeting's minutes.
MP school visit is on the 25 June, not 24. Historical Society is 4 June. Map scale is 1:12,000 not 1:1,200.3. Treasures Report
The account has £600, made up of £500 from the Galleywood Parish Council (GPC) and £100 from the Galleywood Village Protection Group (GVPG). RB has applied for £6,000, but with no positive results to date.
* The National Lottery has declined, but suggests that we re-apply - KE will help with the next application as he has had experience with previous requests.
* BP is still to let us know the result, but they did state that they were over budget already.
* RCCE has not responded by their end of May date. The revised date is now 20 June.
The account currently stands at £316.
RB stated that the applications are not just forms, but booklets, therefore did take considerably longer than expected.
KE is to foreword onto RB other bodies for funds.4. Fun Day Committee
JT issued minutes.
There have been slight errors in the leaflet village drop off. Part of a road has not been covered, and another road has been partially covered twice.
PP to investigate.
JT shows boundary maps, briefing pack, proformer route lists and nametags. Clipboards have been purchased. RB can supply as well.
RB to photocopy 30 off briefing packs and route lists.
Committee show their thanks for the work done by JT.
KE mentioned the GPC has received some reply slips for 19 people, adults and children. What is the Copyright situation with regards the negatives from the Fun Day? Agreed that GPC to have ownership of material.
GC had a concern over the number of pages for the briefing pack. There may be a possibility to double side some of them.
RB to supply pens.
GC will confirm booking of the hall.
It was noted that both GPC and the Galleywood web sites have not yet included the Fun Day details. The Chronicle did not have details in the current issue, but expect it to be in next weeks. If there is no feature, there is the scope to forward pictures to them with a report for printing. BBC "Helpline" has aired dates already, and will continue to do so.
JK has volunteered to store materials from Fun Day, the negative to be kept separately by KE for safety reasons.
On the day, lone kids can be added to adults groups, and all kid groups are to be accompanied by at least two adults.
Food and drink is in hand by HP & DG. To include sugar free types as well.
Wine will be supplied by KE & RB !
------------------------------------------A Steering Group has been formed to create a Village Design Statement for Galleywood.
The Statement will identify areas that warrant preservation and give guidance to the character of new buildings for the village.
The intention is for the Design Statement to be adopted by the Chelmsford Borough Council and then become part of the consideration process for all future planning applications in Galleywood.
The initial Galleywood Village Design Statement AGM was held on the Tuesday 18th March. The meeting was attended by 9 parishioners who have all agreed to take an active part in producing a Village Design Statement for Galleywood. The meeting was chaired by Gordon Cook and a committee was elected, Michelle Pye from The Rural Community Council For Essex also attended the meeting and gave guidance on the production of a "statement". The benefit of producing a "statement " for Galleywood is that upon its completion and adoption by Galleywood Parish Council and Chelmsford Borough Council any areas deemed worthy of preservation will be recorded in the document. Any persons applying for future developments within the village will have to consider the contents of the document. To gather the information to be included in the "statement" a workshop day is planned for Saturday June 28th, it will be a fun day that will involves walking around the Village and photographing (cameras supplied) areas worthy of inclusion in the "statement" . If anyone is interested in helping out on the workshop day could you please contact one of the following :- Ken Edwards 01245 474425 or email ken@edwardskg.freeserve.co.uk - Helen Perry on 01245 473643 or email helenpaul@peoplepc.co.uk - John Gray 01245 601642 or email gray.essex@blueyonder.co.uk
Galleywood Village Design Statement
